Working at the Department of Informatics

Contents

• Bicycles
• Birthdays
• Caretakers
• Copy machine, printers, scanner
• Employment
• Environmentally friendly at work
• Ergonomics
• Gifts
• IT – support
• Material for writing and filing
• Parking
• Post
• Recycling
• Social activities
• Telephony
• Templates – Word and PowerPoint
• Travel bookings
• Work-related purchases

Bicycles

The department has two bicycles for employees to borrow (one lady's bicycle and one men's bicycle). You can find the bicycles in the storage room EC2-128 (entrance floor). 

Birthdays

When an employee turns 30, 40, 50 or 60, they are celebrated with cake and flowers. Those who turn 50 also receive a gift from the department.

Employees going through other big life-events, such as getting married or having a baby, do not receive anything from the department. Colleagues are free to organise a surprise themselves, if they wish.

Caretakers

The caretakers at LUSEM delivers the post and can assist you if you move in or out of your office. 

Our caretakers

Copy machine, printers and scanner

You can find a combined copy machine, printer and scanner in the printer room (EC2-284). You can also find a smaller printer in room EC2-230. If you need assistance with replacing color cartridges or collector contact Carla Böhme.

Employment 

For information regarding your employment, i.e. working hours, holidays, salary and payment, etc. visit the employment pages on LU Staff Pages.

If you change your address, please contact Carla Böhme.

Employment

Environmentally friendly at work

In order for the university to do its part to reach the international and national environmental and climate objectives, an action plan has been drawn up. An important part of your work environment is to try to make it and the things you perform there as environmentally friendly and sustainable as possible. Read the web page on LUSEM Staff pages for information on how to be environmentally friendly at work. 

Environmentally friendly at work

Ergonomics

It is important that you have a well-functioning and enjoyable workplace. Book an appointment with the occupational health service at LU and they can help you to adjust your workplace (chair, desk, etc.) to fit your personal needs. You can find more information and broschures on the page Work environment and health.

The Occupational Health Service at LU

Work environment and health

Gifts

For gifts to guest lectures, guest researchers, or students, please contact Carla Böhme.

IT – support

Personal IT support and error management is handled by the staff at the University's central IT office, and locally by Björn Svensson.

Lund University Central IT office

LU Servicedesk

For questions regarding IT, you can contact LU Service desk. You can reach them by e-mail servicedesk [at] lu [dot] se (servicedesk[at]lu[dot]se) or telephone 046-222 90 00.

LU Service desk

Software information and IT support guides

You can find information on operational disturbances and support guides on LU Support website.

LU Support – IT support for staff

Material for writing and filing

In the postal room (EC2-239) you will find most material, but binders and index tabs are stored in room EC2-230. If you cannot find what you are looking for or if something has run out, contact Carla Böhme.

Parking

You can find parking outside of EC2 (Zone A). As an employee at the University, you can buy a parking permit. Contact Carla Böhme if you need assitance.

Purchase a parking permit

Post

In the postal room (EC2-293) you can find pigeonholes for incoming post to all employees.

Place outgoing post in the compartment marked “Utgående”. Use special brown envelopes for post within Lund University and regular white envelopes for other post.

Recycling

We consider sustainability and the environment. Recycling is part of this work.

Paper recycling

In all offices you can find bins for paper recycling. You empty the paper recycling bin yourself in the bigger paper recycling bin in the printing room (EC2-284).

Plastic, glass, metal, cardboard and recyclable bottles

You can find recycling bins for plastic, glass, metal, cardboard containers and recyclable bottles in the kitchen.

You can also find recycling bins for paper, cardboard cartons and plastic in the printing room (EC2-284).

Secure recycling bin

For correct disposal of documents containing sensitive or confidential information such as social security numbers, please use the secure recycling bin. The bin is located in the printing room (EC2-284). The secure recycling bin should specifically be used for the following types of documents:

• Student's exams 
• Reports, projects, assignments etc. handed in by students
• Anything containing social security numbers or information that can be traced back to a person
• Confidential information

Social activities

• "Department fika". Every Wednesday at 09:30, all employees at the department are welcome to have breakfast together in the kitchen.
• At the end of the Spring semester we have lunch together.
• In December we have a Christmast activity together.
• In August we have a kick-off conference to start the new academic year.
• The week before midsummer in June LUSEM invites all staff to a summer lunch.

Telephony

External: dial 0 to exit the line.
Internal: skip the first two twos, e.g. 280 20 for 046-222 80 20.
Switch: Internal 99, external 046-222 00 00.

In Salut, you can look up telephone numbers for employees at the university. This is also where you handle your voicemail, opening hours of your phone, etc. Salut requires log in (and VPN-connection if not on campus). The system is only available in Swedish. Contact Carla Böhme if you need assitance.

Telephony

Log in to Salut

Templates – Word and PowerPoint

You can find templates for Word documents and PowerPoint presentations on the LUSEM Staff Pages. 

Word and PowerPoint templates

Travel bookings

Note: All trips to be funded by the department must be approved by the Head of Department Nicklas Holmberg before booking.

Travel and hotel bookings are made through the Cytric self-booking system. 

Travel bookings

Travel expense reports

Work-related purchases

Note: All purchases must be approved by the Head of Department Nicklas Holmberg before ordering/purchasing. 

All work-related purchases should ideally be made through the Lund University purchasing system Lupin, as this follows the university contractual agreements. 

If you need to order technology related to your work (hardware or software), contact Björn Svensson. 

For all other work-related purchases, please contact Carla Böhme.

If the current contractual agreements for some reason don't meet our requirements, you can make a purchase elsewhere and get reimbursed. To get the reimbursment, you must provide information about the expense and upload your receipt in Primula ("My page" → "Travel/expenses"). Physical receipts should be scanned and attached to the case. Please keep the receipt until you have received your reimburtment. 

Log in to Primula