The International Office at Lund University School of Economics and Management develops and administers the international study opportunities at the School.
FAQ for incoming exchange students, autumn 2021
Questions related to Arrival Day and Orientation Weeks
Q: Do I need to arrive on Arrival Day 16 August?
A: No, but we recommend that you arrive on Arrival Day so that you can participate in the Orientation Weeks and settle in before the semester begins.
Q: Will there be any activities organised for new exchange students?
A: Yes. You can find information about the Orientation Weeks programme here: https://www.lunduniversity.lu.se/student-life/preparing-to-come/arrival-introduction/orientation-weeks. There will also be activities arranged by your mentor group. Information about signing up for the mentor programme is sent out by email. If you have missed applying for a mentor group, contact firstname.lastname@example.org.
Q: Will there be any meetings arranged by LUSEM during the Orientation Weeks?
A: Yes. There will be a digital information meeting with the International Office during the Pre-registration Day 19 August and a LUSEM Webinar 20 August where you will be introduced to resources available specifically for you as a student at Lund University School of Economics and Management. More information is sent out to you by email.
Questions related to studies
Q: How can I find out which courses I have been admitted to?
A: Log on to solemove.lu.se and see what courses are confirmed in your study plan. You find this under the tab Proposed study plan, and the status of your courses will say “Confirmed”.
Q: Can I change any of my confirmed courses?
A: Yes, you can apply for a course change via LUSEM Pre-registration form that will be sent to you the second week of August.
Q: Where can I find the schedule for my courses?
A: The schedules are available via https://cloud.timeedit.net/lu/web/ehl1/. All schedules will be finalised at the beginning of August.
Q: Will the studies in autumn semester be conducted online or on campus?A: The autumn semester 2021 will begin online. A gradual transition to campus-based teaching will take place during the autumn semester. How quickly we can return to campus-based teaching and what this gradual transition will look like, is based on current recommendations from the responsible authorities.
Q: Can I take the my courses at the beginning of the semester from home and come to Lund later?
A: We recommend that you come to Lund for Arrival Day in August. If you cannot come to Lund for the Orientation weeks in August, we strongly recommend that you are in Lund by the start of the autumn semester (Monday 30 August) since a decision to go back to campus education can be made with short notice.
Q: Can I get a signature on my Learning Agreement (LA) before I come to Lund?
A: We will sign your Learning Agreement as soon as possible upon our return to the office. If you have a deadline, please state this in your e-mail, so we know if we need to prioritize yours. If you need an Online Learning Agreement (OLA) signed, we will be able to sign this as soon as the functionality is working between your home university and ours, we expect this to be in place by the end of August/early September.
Q: When will I receive my personal number code?
A: You will receive an email with your personal number code at the beginning of July.
Q: When will I receive my student account?
A: You will receive an email with information about your student account at the beginning of August.
Questions related to accommodation
Q: When will I know if I am offered a room by LU Accommodation?
A: For information about housing via LU Accommodation, visit Frequently Asked Questions (FAQ) | LU Accommodation
Q: When will I receive a code so that I can participate in AFB Lottery 16-19 July?
A: You will receive your code to join a few days before the lottery takes place.
Q: What are your opening hours during the summer?
A: The LUSEM International Office is closed 3-25 July 2021 due to annual leave. Any e-mails received between these dates will be answered as soon as possible when we are back in the office, but expect longer answering times. You can contact Lund University International Desk throughout the summer via email@example.com.
Q: Where can I find information related to Covid-19?
A: For Covid-19 FAQ, visit: https://www.lunduniversity.lu.se/student-life/before-you-arrive/coronavirus-covid-19-faqs
FAQ for outgoing LUSEM students, autumn 2021
Questions related to practical preparations
Q: I need an Insurance Certificate, a Certificate of English Proficiency or a Nomination Letter for the application to my host university. Where can I find these documents?
A: These documents are available for download in SoleMove. After logging in and selecting your application (click the small pencil), you will find them under the tab Enclosures.
Q: I need a signed and stamped transcript from Lund University for my application to my host university. Who do I contact?
A: We recommend you to download a verifiable transcript of records (Ladokutdrag) from Ladok. This is accepted by most universities. If you host university does not accept the digital transcript, kindly contact the International Desk to receive a signed and stamped copy.
Q: I need more information about studying at my host university this autumn (for example about housing or applying for courses). Who do I contact?
A: The International Office at your host university can give you up-to-date information about practical issues. Some universities are closed during the summer holidays, but most information is available on their websites for incoming exchange students or in their Fact sheets in SoleMove. If you are looking for general advice on finding accommodation etc, you can also read the travel reports from previous students from Lund: https://www.utlandsstudier.lu.se/
Q: I can’t travel to my host university due to travel restrictions or suspended visa services - what do I do?
A: If you can’t travel for practical reasons, you might have to cancel your exchange. If your host university offers online studies, you can choose to partake in that instead.
Cancelling your exchange
Q: What do I do if I want to cancel my exchange?
A: If you decide that you do not want to go on your exchange semester, please notify the LUSEM International Office by email at firstname.lastname@example.org. We will then notify your host university and update Ladok.
Q: Will I automatically lose my exchange seat, if I accept a spot at a course in Lund?
A: No, you will not lose your exchange seat if you accept a spot at a course, but please don’t forget to give up your spot (so that another student can be admitted instead) if you decide to go on your exchange.
If your host university cancels your exchange
Q: My host university has just cancelled my exchange. What do I do?
A: If your host university cancels your exchange, please refer to the information and alternatives listed in Canvas under Information about exchange studies related to Covid-19. You do not have to inform LUSEM International Office about the cancelled exchange, as we will receive the same information.
Q: My host university has offered me to do the exchange online. Is this possible?
A: If your host university offers you to study online, please notify the International Office if you intend to do so or if you wish to cancel your exchange. If you choose to study online without travelling to your exchange destination, please note that you will only have a limited insurance coverage that only corresponds to the personal injury insurance that you have for regular studies in Sweden. Only injuries that are directly linked to the studies are compensated. You need to supplement with a home insurance. Also find out how your landlord views your status: are you a student at Lund University or not? If you have student support through CSN, you should check your status and what applies to you.
Q: My host university has offered me to defer my exchange semester to the spring semester 2022. Is that possible?
A: No, LUSEM International Office is unable to accommodate any requests to defer your exchange seat to another semester, i.e. if you are nominated for an exchange during autumn 2021, it will not be possible to postpone your exchange to spring 2022 instead – even if this is offered by your host university. This also applies to uniwide agreements.
Questions related to the Erasmus+ mobility grant and Online Learning Agreement
Q: Where do I find information about the Erasmus+ mobility grant?
A: Information about the mobility grant is available on Lund University's webpage and in Canvas. You do not need to submit your application until approximately a month before you leave on your exchange semester, and because of the summer holiday period students who go on exchange in August or September normally receive their first payment on 25 September at the earliest.
Q: Where do I find information about my Online Learning Agreement (OLA)?
A: Information about the Online Learning Agreement (OLA) is available in Canvas. We recommend everyone to wait until late August/early September to create any new OLAs in SoleMove. It is not required to have an OLA in place in order to apply for the Erasmus+ grant, so you can go ahead and apply for the Erasmus+ grant without worrying about the OLA.
Opening hours during summer
Q: What are your opening hours during the summer?
A: The LUSEM International Office is closed 3-25 July 2021 due to annual leave. Any e-mails received between these dates will be answered as soon as possible when we are back in the office, but expect longer answering times. You can contact your host university or International Desk throughout the summer via email@example.com.
Contact the International Office if you have questions about:
- Exchange studies
- Double degree programmes
- International Master Class
- Summer exchange
- Tuition-based mobility programmes
Ulrika Qvist Mathiesen
Director, International Office
Phone: +46 46 222 32 59
Coordinating incoming exchange students
Partner contact for Asia
Phone: +46 46 222 94 95
Partner contact for Europe, Latin America, Erasmus+
Online Learning Agreement (OLA) - Responsible Person &
Administrative Contact Person
Phone: +46 46 222 94 87
Coordinating outgoing LUSEM students
Partner contact for North America
Phone: +46 46 222 32 54
Partner contact for Oceania
Åsa Foster (on leave)
Partner contact for Africa