Application process

To go on an exchange you must meet certain requirements, both to apply and to be able to go. Read the following information carefully, hopefully it will answer most of your questions.

1. Apply to LUSEM’s exchange programme

In order to apply to the School of Economics and Management’s exchange programme, you must register as an online applicant and provide your email address. A personal password will automatically be sent to your email address, which you can then use to log in and fill in your application.

Your application must contain the required personal data, application documents and the universities you have chosen in ranking order. You can log in and resave your application multiple times! 

Check if you fulfil the requirements to apply

Instructions

Go to the online application

Link to the online application

Since the online application system currently has Swedish settings only, please refer to the instructions below if needed.

Instructions on how to submit your application (PDF)

Fill in your personal data
You must fill in all requested information. Incomplete applications will not be considered. Be sure to enter a valid and long-term email address where we and the partner university can send you information and documents. Lund University can at the moment not send emails to the following clients: Yahoo, Hotmail or Live.

Choose university/universities
You can apply for up to 15 different universities in one application, but bear in mind that you will need to draw up a study plan for the courses you want to study for each university. Consider your ranking carefully – it cannot be changed afterwards. We recommend you to apply for all the universities you are interested in. The more universities you apply for, the greater your chance of obtaining a place. 

Available universities for the upcoming academic year are published in our Exchange database. Under each university you will find information and links regarding courses, applications, visas, accommodation and other information that may be useful when choosing what universities to apply for. 

Upload supporting documents
The application can include max 5 attachments. All attachments must be written in English and uploaded in PDF format.

  • Statement of Purpose
    Name of document: sop_surname_first name
    Fill out the Statement of Purpose document (Word)
    We do not conduct personal interviews so anything you want us to consider must be included in your Statement of Purpose.
    Your Statement of Purpose should be written in English.
    You only have to submit one Statement of Purpose, not one per university you are applying for. 
  • CV
    Name of document: cv_surname_first name
    Your CV shall be max two A4 pages and written in English
  • Study plan
    Name of document: study_plan_surname_first name
    A study plan is a preliminary, simple list of the courses you would want to study at each university; preferably include the course code (if available), course title and the number of credits at the host university. The total number of credits for all courses must correspond to 30 credits in Lund. Information about the number of credits required at each university can be found in the Exchange database.
    Example of a Study Plan (Word)
  • Other documents (All documents should be compiled into one PDF document and uploaded in your application)
    Name of document: otherdocuments_surname_first name
    • Work qualifications/association experience and possible letter of recommendation if mentioned in your CV (letters in Swedish are also accepted).
    • Study results from international and other Swedish higher education institutions (i.e. courses not taken at Lund University). You do not need to include a Ladok transcript of your studies at Lund University in your application, as this will be retrieved by us once the application round has been closed.
  • Alternative study structure (if applicable)
    Name of document: alternative_study_structure_surname_first name
    Complete planning of the courses to be included in your degree. This only applies to students with an alternative study structure. This document does not need to be written in English.
    Example of an Alternative Study Structure

  • If there is something you wish to call special attention to, write it in the comments field, e.g. if you will need learning support during your exchange semester or an explanation as to why you are falling behind on your study results. You may be asked to show a medical certificate if applicable, but you don’t have to upload it with your application.

Save and submit

You can save and resave your application as many times as you want before the  application deadline. Print a copy of your application to keep as a reference.

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2. Selection process and allocation of places

It takes approximately 6 weeks from the application deadline until the selection process is complete. The waiting period for notifications concerning spare places is shorter.

All eligible applicants who have submitted a complete application to the School of Economics and Management’s exchange programme are ranked, regardless of which universities they have applied for. The ranking of students and allocation of places are conducted by the LUSEM International Office.

What can i do to ensure a high ranking?

1. Apply for the right semester
Those who want to apply for an exchange during a semester other than those recommended by your programme will only be admitted if there are places available, and if approved by your study programme.

2. Keep up with your studies
Students who have kept up with the programme plan and completed the courses from previous semesters are given priority. If you have not completed courses/components from previous semesters, this will affect your place in the ranking. However, missing exams during the current semester will not affect your place.

3. Get good grades
All grades from previous semesters that are reported when the application round closes are included in the selection. You will receive an average grade value based on the share of credits with a certain grade.

Demonstrate additional qualifications
In case of competition for a place and equivalent qualifications in accordance with the above, an application letter and work qualifications/association experience are decisive. If the qualifications of two candidates can still be equated, the selection will be made through the drawing of lots.

How are the places allocated?

The allocation of places starts once the ranking is complete. All applicants are reviewed in the order in which they have been placed in the ranking, and are awarded a place based, to the greatest extent possible, on the student’s prioritised list of universities. The order in which you have ranked universities is therefore important! After you have been allocated a place at the university of your choice, as far as possible, all other universities you have applied for will be removed.

Please note that the host university may have restrictions that affect which student can be awarded a place, including prior knowledge, language proficiency, level of study or grades.

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3. Accept your place

Once you have been awarded a place, you will be sent instructions on how to log in to the online application system and accept or decline your place. If you do not accept, you will lose your place.

Accept

If you have been assigned and accepted a place in the regular application round, you are not eligible to apply in the spare place application round.

Decline

If you choose to decline an offer for a place before the deadline, it will not affect your chances for a new exchange, should you choose to apply in the future.

Late decline

If you have accepted a place and for some reason had to decline at a later stage, you must notify us immediately so that you don’t become liable for housing expenses etc. We will notify the host university. If you do a late decline, you can apply in both the regular application round and the spare place application round, but with limited chances. If you have withdrawn from studies after the deadline due to a full-time assignment in the students’ union or a nation, this will not have a negative impact if you choose to reapply at a later date. However, you must be able to present a certificate of employment.

If you do not receive a place

If you apply but do not receive a place, you can reapply at a later application round.

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4. Mandatory kick-off at LUSEM 

Before leaving for your exchange, you will receive an invitation by email to a mandatory kick-off meeting, where you will receive useful information about course selection, applications for host universities, insurance, etc. There will also be previous exchange students who will talk about their experiences and provide good tips.

This is a great opportunity to meet other students who are travelling to the same university and country as you. In other words, you will get information about most things you need to know before your semester abroad.

5. Apply to the host university

Once you have been awarded a place within the School of Economics and Management’s exchange programme, and have been nominated to your host university, you must submit an application to the host university abroad, on the university’s own printed application documents or online. In some cases, you may have to wait to apply until the host university has contacted you, other times you must first apply in order to receive more information.

Follow the instructions carefully and stick to the host university’s application deadline. Remember that you are responsible for making sure that your application is filled in correctly and submitted on time! If your application to the host university is late or incomplete, you may lose your place.

If you are unsure how to write your application or if you have not heard from your host university when the deadline is approaching, contact your international coordinator (at LUSEM International Office, UC Study Centre or External Relations).

It is important that you keep track of the deadlines at your host university, check your email regularly (including the spam folder!) and, if you move, forward your mail to your current address.

Documents to prepare

The following documents are usually to be included in applications for host universities:

  • Official transcript – stamped and signed transcript in English (ask the Reception Desk in EC1)
  • List of current or ongoing courses – stamped and signed registration certificate in English (ask the Reception Desk in EC1)
  • Letter of Nomination from LUSEM
  • Insurance certificate – sent out after the LUSEM International Office’s kick-off event in February/March
  • Certificate of financing – from CSN (certificate of student financing) or your bank. Primarily required for students who are applying for visas
  • Language certificate from LUSEM International Office
  • IELTS/TOEFL/Cambridge Advanced English (CAE).
    You are responsible for fulfilling any language requirements by the partner university. Remember that for some partner universities the application deadline is in February (i.e. before the LUSEM International Office’s kick-off event) for an exchange during the autumn semester, so plan on taking any required language test as soon as possible to ensure that you do not lose an awarded place
  • Health certificate – contact your healthcare provider
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6. Course selection and transfer of credits

Credit transfer means that you can include the courses you study during your exchange semester in your degree from Lund University. All credit transfers must fulfil a few fundamental criteria:

The courses cannot overlap previously studied or future courses
You cannot study the same course twice, whether the course is given in Lund or elsewhere. If you are studying courses in the same area as ones you have previously studied or are planning to study, there is often some overlap, just as when you study several courses within the same subject in Lund. An overlap of approximately 25% is acceptable when it comes to credit transfer. Compare course syllabi and reading lists before deciding on a particular course. 

The courses must be completed
Course components or unfinished courses are not eligible for a credit transfer, and you cannot complete unfinished courses in Lund upon your return. Each course must be completed with a passing grade in accordance with the criteria of the host country.

The courses must correspond to Swedish higher education studies
The courses must be at a level corresponding to Swedish higher education. In the USA, courses in the first year, known as freshman courses, correspond to the final year in Swedish upper-secondary school and are not eligible for credit transfer. Credits will also not be transferred for courses that are normally not included in a Swedish degree (e.g. sports, dance or wine tasting).

Language courses
Language courses are eligible for credit transfer if they meet the relevant requirements (see above) and are included in your grade transcript from the host university.

The credit requirements for each university are set by the School of Economics and Management
The requirement level is calculated based on the number of credits comprised in a Bachelor’s programme at the host university. The total number of credits is divided by the number of years in order to obtain the conversion key for how many local credits correspond to one academic year in Sweden.

The requirement for advancing to the following academic year at the host university, referred to as the minimum requirement, is usually not the same number of credits required for a transfer of 30 credits. Sometimes, the semesters abroad are shorter than those in Sweden. For example, the host university may have a three-term system, which means that you may need to study more than a domestic student during the same period in order to fulfil the 30-credit requirement.

Internships are not eligible for credit transfer
For more information, contact a study advisor at your department.

No preliminary notice

The International Office does not conduct any individual preliminary assessments on the basis of the course titles or the course descriptions. The course information is usually very brief and courses are switched out on a regular basis until the start of the semester, so you must be able to choose for yourself on site at the host university. If you are very unsure about a course, contact your student advisor for guidance.

Appeals

If you are displeased with your credit transfer, you can appeal the decision in writing to the School of Economics and Management (Ekonomihögskolan), Box 7080, 220 07 Lund.

If the School of Economics and Management will not reassess its previous decision, your appeal and all relevant documents will be forwarded to the Appeal Board for review. The Appeal Board’s decision cannot be appealed.

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Application

Only applies to exchange places offered through the School of Economics and Management.

November 2019

  • Application round for Bachelor's students: 15 October–15 November 
  • Application round for University of California: 15 October–1 November

January 2020

  • Application round for Master's in Economics:     15–27 January

February 2020

  • Application round for spare places (Bachelor's level students): 19-28 February

More information about dates and deadlines for exchange studies

Contact

International Office
Lund University School of Economics and Management

outgoing@ehl.lu.se

You can reach us on the phone daily during office hours:
+ 46 46 222 33 44

Visiting hours and adress

Last published: 2019-10-18